JOB POSTINGS

​Position: Chief Returning Officer (CRO)
Term: Academic Year of 2020/2021
Start Date: As Soon As Possible
Application Deadline: Monday October 5th, 2020, 4:00pm EST

Are you interested in student government, advocacy, and policy? Are you organized, accountable, and impartial? If so, this job may be for you! 

AUSU is hiring a Chief Returning Officer (CRO) to run our upcoming elections! 

The CRO is responsible for the overall logistical administration of AUSU elections. The CRO’s responsibilities will include the following: 

• The hiring and training polling clerks.
• Polling clerks may not be an elected official or university employee.
• Obtaining a voters list from the Algoma University Registrar in order to verify a voter’s identity.
• Securing voting spaces on campus to set up polling stations as well as obtain tables and chairs.
• Prepare and maintain the ONLINE voter registration database.
• Obtain ballot boxes, seals, laptops and voter screens.
• Organize and run the All Candidates Meeting(s).
• Verify all nomination forms have valid signatures.
• Approval of all campaigning material.
• Adjudicate and provide rulings on complaints filed by candidates during the electoral process.
• Publicly display election results and certify results as legally binding after giving a minimum of twenty-four (24) hours from the posting of the results for appeals.
• Prepare the CRO’s report to be presented to the Board for ratification.
• ACCOMODATIONS & ADJUSTMENTS WILL BE MADE to the elections process due to COVID-19.
• Can work remotely, some travel to Sault Ste. Marie & Brampton are may be necessary.

The remuneration for this position will be paid by honorarium for each semester. The term for this position will begin in October 7th, 2020 and end on April 30, 2021.   
Please email resume and cover letter to studentunion@algomau.ca by Monday October 5th, 2020, 4:00pm EST.

Please be advised that only shortlisted candidates will be contacted for an interview.

Position: Finance Coordinator Internship (sponsored by NOHFC)
Contract Length: 1 year
Start Date: TBD
​Location: Sault Ste. Marie Campus
Application Deadline: Friday, July 31st, 2020, 4:00pm EST

AUSU is seeking a Finance Coordinator Intern, a one-year contracted staff position whose purpose is to oversee all aspects of financial administration, working closely with the Executive Committee, Board of Directors and General Manager/Office Coordinator to safeguard AUSU’s finances.

The duties and responsibilities of the Finance Coordinator Intern shall include but not be limited to:

• Shall be a signing officer of AUSU on accordance with the Finance policies.
• Shall work alongside the Executive Committee in planning and aligning funds to projects, events and orientation week.
• Shall Co- Chair the Budget Planning and Implementation Committee.
• Shall verify cheques and deposits while ensuring that all approved motions requiring fund disbursements are processed on a timely manner.
• Shall manage and monitor the annual club funding budget line, approval process and bursary funding program including providing assistance to Office Coordinator and VP of Student Life with the affairs of Clubs & Services.
• Shall work with the Office Coordinator in preparing YTD and quarterly financial reports for the board.
• Prepares and delivers deposits to the bank regularly, ensure appropriate supply of cheques, deposit and receipt books on hand

Accounts Receivables, Payables and Billing

• Processes accounts payables and other invoice expenses, prepares payment requisitions for approval, handle vendor account inquiries

• Follow up on overdue accounts receivables with vendors as needed, escalate overdue accounts to the Office Coordinator and recommend accounts for collection
• Post journal entries for accounts receivables, payables, cash receipts and wages using Quickbooks and Excel spreadsheets, run financial reports and analyze performance metric
• Perform monthly and annual account reconciliations, prepare trial balances, filing, and statements for annual financial audit
• Process employee expense reimbursements

Payroll/Tax Remittances

• Prepare payments and report for payroll/wages when necessary
• Maintain executive, staff and other board member payroll/employee files and information
• Complete and submit T4’s and other documents for tax remittance purposes, complete corporate tax returns and submit to CRA in a timely manner

Other Duties

• Shall serve a minimum of thirty-five (35) hours per week in the AUSU office during the summer/fall and winter semesters
• Shall perform any other duties that are in the best interest of AUSU as approved and/or mandated by the Board, its By-laws, policies, and/or members.

 
Qualifications

• College Diploma or Bachelor's Degree in Business Administration, Commerce or Equivalent preferred
• Must be candidate’s first full-time employment in their field of study
• Must be eligible to legally work in Canada
• Must be a recent college or university graduate who has graduated within the last 3 years from an accredited institution
• Must not have participated in an NOHFC Internship in the past
• Preference will be given to Algoma University Graduates and/or Northern Ontario Residences

 
How to apply:
If you are looking for a challenging and deeply rewarding opportunity and you believe you meet the requirements to be successful in this role, please submit a cover letter and resume via email  to generalmanager@ausu.algomau.ca by Friday July 31st, 2020 at 4pm EST.
 
This one-year contract position offers a Competitive Base Salary of $37,200 per year, a flexible work environment and an Extended Healthcare & Dental Benefit Package. A contract extension will be considered based on performance.  Only those advancing to the interview stage will be contacted.

​THIS OPPORTUNITY IS PROUDLY SPONSORED BY:

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