JOB POSTINGS
Position: Recording Secretary
For Current Students
Contract Details: 1 Academic Year/ Part-time/ Paid by Honorarium
Start Date: June 14, 2021
Application Deadline: Wednesday June 9, 2021 at 4:00PM EST
The board secretary is an officer of the board whose purpose is to ensure the integrity of the board's documents. Therefore, the secretary has the responsibility to ensure that the Board's documents accurately reflect the decisions of the Board and are provided to the Board in a timely manner. The assigned result of the secretary’s job is to ensure that all board documents and filings are accurate and timely. The Board’s documents include but are not limited to: bylaws, and board minutes, monitoring reports (including audit report and budget), board attendance records and board committee minutes. The board will ensure that it provides regular feedback and clarifies its expectations (format, level of detail, timeliness, etc.) for the preparation of board documents (policies, minutes, etc.) and communicates this to the Board Secretary.
The duties and responsibilities of the Board Secretary shall include but not be limited to:
If you are looking for a challenging and deeply rewarding opportunity and you believe you meet the requirements to be successful in this role, please submit a cover letter and resume via email to studentunion@algomau.ca by Wednesday June 9, 2021 at 4:00PM EST.
For Current Students
Contract Details: 1 Academic Year/ Part-time/ Paid by Honorarium
Start Date: June 14, 2021
Application Deadline: Wednesday June 9, 2021 at 4:00PM EST
The board secretary is an officer of the board whose purpose is to ensure the integrity of the board's documents. Therefore, the secretary has the responsibility to ensure that the Board's documents accurately reflect the decisions of the Board and are provided to the Board in a timely manner. The assigned result of the secretary’s job is to ensure that all board documents and filings are accurate and timely. The Board’s documents include but are not limited to: bylaws, and board minutes, monitoring reports (including audit report and budget), board attendance records and board committee minutes. The board will ensure that it provides regular feedback and clarifies its expectations (format, level of detail, timeliness, etc.) for the preparation of board documents (policies, minutes, etc.) and communicates this to the Board Secretary.
The duties and responsibilities of the Board Secretary shall include but not be limited to:
- Shall be responsible for sending notice for meetings of the Board and sending meeting agenda no later than two (2) days before the scheduled meeting.
- Shall schedule board meetings for Board members in compliance with AUSU Constitution, By-laws and Policies.
- Shall communicate meetings of the Board to the membership through available communication platforms no later than two (2) days before the scheduled meeting.
- Coordinating the creation of Board meeting agendas.
- Keeping a record of attendance at Board meetings and arranging proxies for General Meetings when necessary.
- Shall record minutes for all meetings of the Board and Executive Committee.
- Shall send out meeting minutes for review no later than two (2) days after the meeting.
- Shall send out approved meeting minutes no later than two (2) days after approval.
- Shall be signor, along with board Chair, on all approved minutes.
- Shall keep records of all minutes for committees of AUSU as requested.
- Shall be able to ensure proper tracking and filing of minutes and supporting documents.
- Shall attend all meetings of the Board and the Executive Committee.
- Shall serve a minimum of six (6) hours per week in the AUSU office.
- Shall create/maintain a transition binder for the incoming Board Secretary; and
- Shall perform any other duties that are in the best interest of AUSU, as approved and/or mandated by the Board, its By-laws, policies and/or members.
If you are looking for a challenging and deeply rewarding opportunity and you believe you meet the requirements to be successful in this role, please submit a cover letter and resume via email to studentunion@algomau.ca by Wednesday June 9, 2021 at 4:00PM EST.
Position: Interim Residence Representative
For Current Students
Contract Details: 2 Academic Semesters/ Part-time/ Paid by Honorarium
Start Date: June 14, 2021
End Date: September 30, 2021
Application Deadline: Wednesday June 9, 2021 at 4:00PM EST
** This position is interim until September 30th. Whereas it will go to Bi-Election to be filled and ratified for the duration of the Academic Year in order to better represent the unique needs of its students in residence during covid-19.
The duties and responsibilities of the Residence Student Representative shall include but not be limited to:
The successful candidate must be enrolled in at least one academic course per semester, be in good standing and must be physically present in Residence Located in Sault Ste Marie, ON.
If you are looking for a challenging and deeply rewarding opportunity and you believe you meet the requirements to be successful in this role, please submit a cover letter and resume via email to studentunion@algomau.ca by Wednesday June 9, 2021 at 4:00PM EST.
For Current Students
Contract Details: 2 Academic Semesters/ Part-time/ Paid by Honorarium
Start Date: June 14, 2021
End Date: September 30, 2021
Application Deadline: Wednesday June 9, 2021 at 4:00PM EST
** This position is interim until September 30th. Whereas it will go to Bi-Election to be filled and ratified for the duration of the Academic Year in order to better represent the unique needs of its students in residence during covid-19.
The duties and responsibilities of the Residence Student Representative shall include but not be limited to:
- Must have lived on Campus Residence at the time of nomination or plan on living on Residence by the start of their first term in office
- Be responsible for gathering information, tracking legislation and conducting research on issues and policies concerning campus residence student life.
- Be an advocate for students living on campus, specifically in Algoma U Sault Ste Marie Campus and to advocate for a safe, open environment when necessary
- Will focus on target areas of Academic success for those living in residence, ensuring that proper resources are available and accessible to these students. These can include but are not limited to concerns about Food security, Student life programming in residence and Health and well-being (physical, mental, etc.) of students residing on campus, housing prices
- Will be required to liaise with Campus Residence advisors, Residence council, Residence life staff, the Director of Student Experience and Manager of Student Success
- Will support campaigns and be an advocate for accessible and affordable services and resources on campus, for example mandatory meal plans and food service, accessible hours to computer labs, library, kitchen areas etc., access to grocery and food stores, reliable transit service
- Raise concerns and be a leader for residence life programming
- Be knowledgeable about living conditions and raise concerns about structural and maintenance issues, as well as response time and satisfaction from Physical Plant/Algoma U administration.
- Consult with campus residential students and other stakeholders regarding changes and policies being made in dormitories.
- Be knowledgeable about appeals and disciplinary processes for campus residences and advocate for fair treatment of students
The successful candidate must be enrolled in at least one academic course per semester, be in good standing and must be physically present in Residence Located in Sault Ste Marie, ON.
If you are looking for a challenging and deeply rewarding opportunity and you believe you meet the requirements to be successful in this role, please submit a cover letter and resume via email to studentunion@algomau.ca by Wednesday June 9, 2021 at 4:00PM EST.
Position: Timmins Campus Life Coordinator
For Current Students
Contract Details: 1 Academic Year/ Part-time/$15 an hour
Start Date: June 14, 2021
Application Deadline: Wednesday June 9, 2021 at 4:00PM EST
The main duties of the Timmins Life Coordinator are, but not limited to the following:
The successful candidate must be enrolled in at least one academic course per semester, be in good standing and must be physically present in Timmins, ON. Attendance is expected of AUSU Executives at events and programs that support AUSU initiatives. Work hours are flexible and you will be expected to work a minimum of 15 hours/week, some evenings and weekends may be required (virtual accomodations will be provided during covid-19). Remuneration for this role is $15.00/hour, with in lieu hours instead of paid overtime.
If you are looking for a challenging and deeply rewarding opportunity and you believe you meet the requirements to be successful in this role, please submit a cover letter and resume via email to studentunion@algomau.ca by Wednesday June 9, 2021 at 4:00PM EST.
For Current Students
Contract Details: 1 Academic Year/ Part-time/$15 an hour
Start Date: June 14, 2021
Application Deadline: Wednesday June 9, 2021 at 4:00PM EST
The main duties of the Timmins Life Coordinator are, but not limited to the following:
- Each shall be responsible for developing, coordinating and administering the AUSU communication and marketing strategies in conjunction with the AUSU Executive Committee and Communications Officer to maximize members awareness of the union, its objectives, services, events and campaigns for each of their respective campuses.
- Shall act as the liaison between AUSU Timmins, its members and the AUSU Board in Sault ste Marie.
- Shall be signing officer of the AUSU Timmins bank account
- Shall develop annual budgets for the Timmins Campus in coordination with the Executive Committee and under the direction of AUSU staff when needed
- Shall coordinate the programming and delivery of all AUSU events at the Timmins Satellite Campus in conjunction with the AUSU Executive Team and Program Coordinator where necessary
- Shall be responsible for working with the Executive Committee to ensure that all Timmins events/campaigns are planned and executed successfully
- Shall be responsible for working with the Staff Executive Director and Finance and Accounting Technician to ensure all Bank statements, income, expenses and receipts are kept in an organized manner and sent to AUSU Sault Ste Marie, on a monthly basis for bookkeeping.
- Shall maintain the minimum required posted office hours per week within the academic year
- Shall attend weekly executive committee meetings and monthly board meetings as planned
- Complete other duties as required
- Charismatic, outgoing and approachable
- Great communication skills
- Experience in promotion, event planning and budget management
- Organized and accountable
- Strong creative and planning skills
- Commitment to working in a shared leadership role and as a team
- Ability to multi-task, working on more than one project at a time
- Ability to take direction and provide leadership accordingly
- Possess the necessary conflict resolution and problem solving skills
- Possess the ability to see the big picture as well as ability to focus on details when necessary
- Ability to respond well to constructive criticism and work as a team
The successful candidate must be enrolled in at least one academic course per semester, be in good standing and must be physically present in Timmins, ON. Attendance is expected of AUSU Executives at events and programs that support AUSU initiatives. Work hours are flexible and you will be expected to work a minimum of 15 hours/week, some evenings and weekends may be required (virtual accomodations will be provided during covid-19). Remuneration for this role is $15.00/hour, with in lieu hours instead of paid overtime.
If you are looking for a challenging and deeply rewarding opportunity and you believe you meet the requirements to be successful in this role, please submit a cover letter and resume via email to studentunion@algomau.ca by Wednesday June 9, 2021 at 4:00PM EST.